Guidelines for audio recording, photography and filming

Ref. no.: 2026-114-186
Decided by the Vice-Chancellor on March 18, 2026, effective from March 23, 2026.

1. Background/preparation

As a result of technology development and increased availability, students will more frequently use audio recording, photography and filming during lectures, seminars and other teaching situations. 

Provided that these are used for learning purposes and private use, audio recordings, photography and filming can be equated with taking notes and thus constitute a learning support for students. The potential benefit to students must be weighed against consideration for university employees, hired lecturers and other students participating in teaching. The risk of infringement of intellectual property rights to materials used in teaching, as well as the impact that an audio or video recording can have on the teaching situation and the interaction between students and teachers are other factors that must be taken into account.

In light of the above, the Vice-Chancellor has set the following guidelines for audio recording, photography, and filming of lectures or other teacher-led instruction.

Violation of these guidelines may be considered a disturbance of order and reported to the disciplinary committee. Violations can lead to a warning and suspension.

2. Guidelines

2.1. Audio recording, photography, and filming is prohibited both in physical and digital environments, unless the teaching staff explicitly permits it. The ban includes audio recording, photography, and filming of teaching, as well as any form of documentation that results in teaching staff or participants being recorded without permission. This is in line with the fact that teaching sessions are non-public and that unauthorized documentation can constitute a disturbance of order.

2.2. The individual teacher has the option to explicitly give students permission for audio recording, photography, or filming during a teaching session. In giving such permission, the teacher should pay particular attention to how the audio or image recording may affect student-teacher interactions. Special consideration should be given to students in teaching situations that largely rely on student participation, such as seminars, basic group work, and presentations. The individual teacher determines the conditions that should apply to the recording, for example, that audio recording can be used only during the teacher's lecture, but not seminar parts.

2.3. Students with a permanent disability holding a current NAIS decision from the university coordinator allowing audio and video recording have the right to make audio and video recordings. Such recordings may only be taken by a student attending the lecture in person (an accompanying assistant also has the right to make a recording). The student must show their NAIS decision with recommendations, issued by and valid at Kristianstad University, in good time to the teaching staff to inform them that an audio recording will be made for personal use. The student is responsible for excluding anything other than the teacher's teaching parts from the recording to the greatest extent possible. The material may only be used for personal studies during the study period and may not be distributed. People in the room or sensitive information may not be photographed.

2.4. The fact that audio recording, photography and filming has been approved at a given time does not imply a right for a student or anyone else responsible for such recordings to distribute, make available or otherwise use the recording for purpose other than their personal studies

2.5. These guidelines do not affect the university's ability to record, photograph and film lectures and other teaching situations as part of the university's activities.

2.6. These guidelines are part of the rules of conduct. Violation of these rules is considered a suspected disturbance of the order at the university and may lead to disciplinary action.